Introduction to Content Entries

Once the Content Models define the structure, the actual content that appears on the website is stored in Entries.

Think of it like this:

• Content Model = Template (like “Team Member”)
• Content Entry = Actual content (like “Jane Doe – Tech Lead”)

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Where to View Entries

1. Log in to Contentful

2. Select the Hayden’s Hub space. (this should be selected by Default)

3. Click on the Content tab in the top menu.

4. Use the content type filter (dropdown) to see entries for a specific model, like:

   • homepage
   • team
   • faq
   • author
   • guidelines and many more…

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How to Add or Edit an Entry

You only need one workflow for all content models:

1. Open Content in Contentful Dashboard.
2. Filter by Content Type (e.g., homepage, team, faq).
3. Choose one:
   • Edit Existing Entry → Click the entry → Update fields → Publish.
   • Add New Entry → Click Add Entry → Choose the Content Type → Fill required fields → Publish.

Publishing Notes:

• Published: Visible on the website.
• Draft / Changed: Saved but not live until published.
• Unpublished: Hidden from the site, but still stored.

How to Add Images

1. Click on the Add media button.
2. You will see two options:
   • Add existing media
   • Add new media
3. If the image already exists in Contentful:
   • Choose Add existing media.
   • Browse through the list of available images.
   • Select the image you want.
   • Done! The image is now linked to your entry.
4. If the image is new:
   • Click Add new media.
   • Fill in all required details (like title/description for accessibility).
   • Use the file selector to upload the image.
   • Once uploaded, you’ll see editing tools (including Crop Image).
   • Crop the image if needed.
   • Publish the image to make it usable on the website.

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How to Delete an Existing Entry

1. Open Contentful and click on the entry to open the Editor Dashboard.
2. On the top-right corner, locate the three dots (⋯) above the Publish/Change Status button.
3. Click the three dots menu.
4. Select Delete.
5. Confirm by clicking Permanently Delete.
6. Done! The entry is removed from the website.

⚠️ Important:
Deleted entries cannot be restored. Double-check before permanently deleting anything.

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Example: Viewing & Editing an Entry

1. Go to the Content tab in Contentful.

2. Use the Content Type Filter dropdown and select Team.

3. You will see a list of all team members.

4. Click on an entry (e.g., Anjali Patel) to open the Editor Dashboard.

   

5. From this dashboard, you can edit fields like:

   • Name: Anjali Patel
   • Title: Tech Lead
   • Bio: “Involved in 17+ student clubs and nonprofit organizations. Founder of Prototyp3.”
   • LinkedIn: https://www.linkedin.com/in/anjali-patel-3966b41a1/
   • Headshot: (Uploaded image)

6. On the right panel, you’ll see the green Status / Publish button:

   • Publish Changes – Makes edits live on the website.
   • Change Status - Unpublish – Removes this entry from the website.

Live Update: Once published, the entry automatically appears in the Our Team section on the website.

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Example: Adding an Entry

1. In the Content tab, on top-right corner, click blue Add Entry → Select Team.
   (Or use the filter → “Team” → Add Entry button on the top right.)

   

2. Fill in all required details (Name, Title, Bio, LinkedIn, Headshot).

3. Click the green Publish button.

4. Check the website – updates usually appear within a few seconds.
   If not visible in 5 minutes, contact the Tech Lead for support.

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Admin Tip:
You only need to add, edit, publish, or unpublish entries.
Never change or create new content models – developers handle that setup.

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